The Taxes and Fees to be configured for each property are provided via the Metadata template that Hotel Trader will provide. The obligation for downstream distribution to the eventual guest is the client’s responsibility.
Please note that it is mandatory to pass along any Pay-at-Hotel fees like Resort/Amenities fees etc.
Failure to display these fees on the confirmation emails/vouchers will result in Hotel Trader passing along the fees to the Client as Hotel Trader is contractually liable to pay for any Pay-at-Hotel fees that are missing from the confirmation voucher.
The table below outlines the Tax structures supported by Hotel Trader. Please note that similar to the information provided ahead of go-live for Roomtypes and Rateplans, the tax setup information for each property will be provided by Hotel Trader and included in the metadata file.
To explain the nuances related to the “Charge Base on # Rooms in Room Type”, please see the examples outlined below.
| Tax | Description |
|---|---|
| Tax Name | Name of the tax |
| Tax Type | Can have values TAX/FEE |
| Tax Code | Code |
| Resort/Facility Fee, pay at hotel | Y/N |
| Start | Start Date of Tax applicable. If not present, then Tax is always valid |
| End | End Date of Tax applicable. If not present, then tax is always valid |
| Charge Intervals | Is the tax charged per DAY or per STAY |
| Charge Basis | Is the tax charged per ROOM or per PERSON |
| Charge Base on # Rooms in Room Type | This is a unique requirement in certain tax jurisdictions, e.g. New York City. This value specifies if the specific tax is charged on the basis of how many rooms are included at the property for the roomtype that is being booked. Please note, that this does NOT relate to the number of rooms that the guest may be booking. e.g. a room labeled as 2BR with the name “2 Bed Room Suite” and actually has 3 physical rooms included in the Suite will be impacted by this attribute in the tax calculations. In the same example if the guest books 3 Standard Rooms, each of which only has 1 physical room at the property will not be impacted by this attribute. <br> TRUE/FALSE. TRUE - Tax calculation will take into account the # of rooms in the roomtype. The latter will be provided to you via the Metadata File. <br> FALSE - TAX calculation will NOT take into account the # of rooms in the roomtype. |
| Amount Percent or Flat Rate | PERCENT/FLAT |
| Amount | Value of Tax/Fee (Double) |
Example breakdown of taxes and fees:
Since NYC is one of the few jurisdictions impacted by the per-room tax charge, the table below outlines the various scenarios that may apply to a typical reservation.
The second example assumes the property to be located in a jurisdiction where the charge based on # of rooms in Room Type = NO. (The Javits Fee and Occupancy Tax are NYC specific, however, only to illustrate the differences in calculation on account of “Charge base on # Rooms in Room Type” we’ve assumed that the tax categories are present in that jurisdiction as well)
Tax setup:
State Tax: 5.875% <br/> City Tax: 8.875% <br/> Javits Fee: $1.5 per night <br/> Occupancy Fee: $2 per room (Charge based on # of rooms in Room Type = YES) <br/> Resort Fee: $39.40 per night (incl of taxes)
| Charge based on # Rooms in Room Type | Yes | No | Yes |
|---|---|---|---|
| Net Rate | $300/night | $300/night | $100/night |
| Room Type | 2BR - 2 Bedroom Suite | 2BR - 2 Bedroom Suite | STD -Standard Room |
| \# of Rooms in Room Type | 3 | 3 | 1 |
| Stay Dates | 9/22/2019 - 9/26/2019 | 9/22/2019 - 9/26/2019 | 9/22/2019 - 9/26/2019 |
| \# of Nights (LOS) | 4 | 4 | 4 |
| Net Price | $1,200 | $1,200 | $400 |
| State Taxes | $70.50 | $70.50 | $23.50 |
| City Taxes | $106.50 | $106.50 | $35.50 |
| Javits Fee | $6.00 ($1.50 x LOS) | $6.00 ($1.50 x LOS) | $6.00 ($1.50 x LOS) |
| Occupancy Fee | $24.00 ($2.00 x 3 rooms x LOS) | $8 (4nts x $2) | $8 (4nts x 1 room x $2) |
| Resort Fee | $157.60 | $157.60 | $157.60 |
| Invoice from Ht to Client | $1,407.00 | $1,391.00 | $473.00 |
| Amount payable by guest at Property | $157.60 | $157.60 | $157.60 |
| Total cost to guest (excludes any markup by client) | $1,564.60 | $1,548.60 | $630.60 |